San Diego Fencing Division EC Minutes 9/30/2007

 

14 present, absent members Tedd Padgitt, Kim Elliot, Chris Getsla

 

I.                   Establish the Division webmaster

A.     Jen volunteers

B.     Motion: Make Jen the webmaster (Chuck, Liz) passed 14 ayes, 0 nays

C.     Make the EC discussion group transparent?

                                                               i.      No, Worry that it will become a blog site

                                                             ii.      Not enough interest in the discussion groups on the current website

D.     Newsletter email sign up on website

E.      Schedule online

F.      All pre-registration on AskFred.net for the varying events within the Division

G.     EC meeting minutes online

H.     Motion: Approve final payment of $250 to the web designer. He will be paid as soon as the new site goes live. (Buzz, Liz) passed 14 ayes 0 nays

 

II.                Sanctioning procedure Committee Presentation

A.     Protocol proposal for contracted events

                                                               i.      Category 1

1.      small tournaments (1 or 2 events)

2.      6 weeks prior notice to the EC

                                                             ii.      Category 2

1.      Larger tournaments (3 or more events)

2.      4 months prior notice to the EC

                                                            iii.      Division  still gets 10% of the registration and entry fees

                                                           iv.      At least 1 or 2 meters runoff at the end of strips (?)

                                                             v.      Questionnaire form for tournaments asking for sanctioning

1.      Page one, both Cat. 1 & 2

2.      Page two, Cat. 2, as much as is applicable to the tournament proposed

B.     Discussion

                                                               i.      Objection to calling events not run by the Division “contracted”

1.      implied liability to the division

2.      the Division is ultimately liable for the tournaments it sanctions

3.      Worry how the 10% cut affects liability.

a.       Goes as compensation for the Volunteer hours spent by the EC observer?

b.      Sanctioning an event not run by the Division acts like a business arrangement (contracted)

c.       10% was a hold over from last year

                                                                                                                                       i.      Seemed to work well then…

4.      Is it the money that creates the liability?

a.       Sanctioning creates the liability

 

                                                             ii.      With regards to tournament planning, the club’s goals and the Division’s goals should be beneficial to everyone

                                                            iii.      Outline the power of an EC observer to a contracted tournament?

1.      Should they have the authority to make changes to a running tournament for safety reasons?

                                                           iv.      What is fair for small events?

                                                             v.      Events to be sanctioned should have an EC member in good standing to sponsor them?

                                                           vi.      What about the Bladerunner?

1.      Special category?

2.      Already sanctioned for this year

a.        any changes made in the sanctioning process will not have any effect on the Bladerunner until next year (No retro-actions)

3.      Special status with appropriate protocol

a.       “Special category” = EC’s discretion?

b.      Maybe simply talk specifically about the Bladerunner

c.       Because of its history, make it a special category unto itself

4.      A more general category for non-profits?

a.       Run them through the same process

b.      Iffy on the 10% cut

                                                          vii.      Reasoning behind the two logistical requirement

1.      unlikely for two events to require a large venue

2.      Three or more and a larger venue becomes a requirement

a.       Most clubs use smaller venues

                                                        viii.      The questionnaire

1.      first page required for both categories

2.      second sheet only for the second category

a.       make a spreadsheet for items on pages 2 & 3 with amounts

b.      up to the EC to decide how on the second part of the questionnaire is required for the proposed tournament

                                                           ix.      A response of yes, no or please follow these modifications to better explain why a tournament is refused sanctioning

1.      Must go through some hoops, cannot simply say “here’s my tournament, now sanction it.”

                                                             x.      Nothing in there about which standards are being used for strip length and runoff

1.      Must have at least 1 meter of runoff

2.      12m long are the USFA local standards

3.      14m long are the USFA regional standards

C.     Motion: approve Paragraph 4 of the sanctioning protocol, with the requirement that for Youth events, USFA Local standards are used (12m long) and for Cadet and up the USFA regional standards are used (14m long). (Josh, Holly) passed 14 aye, 0 nay

D.     Motion: Approve paragraph 3 of the sanctioning protocol, with nomenclature change for the scoring and timing units. All fees remain. (Buzz, Liz) fail 4 aye, 7 nay, 2 abstain

E.      Motion: Approve paragraph 3, without the first sentence (10% cut for the division of entry and registration fees) and nomenclature change for the scoring and timing units. (Josh, Holly) pass 6 aye, 3 nay, 2 abstain (Stu leaves at this time)

F.      Motion: Approve all of paragraph 2 as it is written with regards to using the forms and the deadlines to present the tournaments for sanctioning. (Buzz, Susan) pass 13 aye, 0 nay

G.     Motion: Approve paragraph 1 (tournament categories) with the addition of the “Special” category, definition to follow. (Buzz, Susan) pass 12 aye, 1 nay (Jens leaves at this time)

H.     Motion: Questionnaire form as a living document for use in determining tournament sanctioning. (Karen, Holly) pass 12 aye, 0 nay

 

III.             Division event schedule

 

Date	Events	Bout committee	Location
Oct 14	3 weapon open	Josh, Liz	Mission Bay HS
Nov 18	3 weapon open	Jen, Heidi	Mission Bay HS
Dec 2	Junior Olympics Qualifiers	Karen, David W.	Mission Bay HS
Jan 13	3 weapon E & under	Liz, Buzz	Mission Bay HS
Feb 24	3 weapon open	Karen, Dave B.	Mira Costa
Mar 30	Summer Nationals Qualifiers	Holly, Jens	Mission Bay HS
Apr 20	3 weapon teams	Holly, Stu	Mira Costa
May 4	3 weapon open	Chris, Tedd, Kim	San Diego HS
Jun 8	San Diego Division Championships	Chuck, Jens	San Diego HS
Jun 22	3 weapon open	Chuck, Stu, Tedd	Mission Bay HS

 

A.     Motion: Approve the schedule. (Liz, Holly) pass 12 aye, 0 nay (Buzz & Susan leave)

B.     Motion: Format of all tournaments with the exception of Qualifiers will be one round of pools with 100% advancement to direct eliminations. (Josh, Liz) pass 10 aye, 1 nay

 

IV.              Non Division Events

A.     Presentation of Cadet events for San Diego Fencing Center Challenge

                                                               i.      Seems hasty to try to sanction a Category 2 tournament that was first brought to the division’s attention yesterday

                                                             ii.      The event is in April, there is some time to mull this over

                                                            iii.      Motion: Table this sanctioning discussion for email and next meeting. (Liz, Dave) pass 7 aye, 1 nay, 2 abstentions

 

V.                 San Diego Junior Invitational

A.     Holly has offered Mira Costa as a possible site

B.     Delegated to a committee consisting of the following people: Holly, Tedd, Buzz

 

Motion: Adjourn (Karen, Jen) pass 9 aye, 0 nay, 1 abstention